Date: September 26, 2011

Place: Park District Conference Room

Time: 6:30 p.m.

Commissioners: Crowley; Graham; Benz; Olvany; Shelly
Staff: Lambrecht; Bingham; Bowen; Specht; Groves; Wilson
Visitors: Beth Beucher
Topics for Discussion:
1) Meeting Called to Order
2) Approval of Minutes
3) Communications and Correspondence
4) Recognition of Visitors
5) Manager’s Reports
     A) Lakefront
     B) Recreation
6) Soccer Policy and Resolution
7) Old Business
8) New Business
     A) Park Permit Request: Cystic Fibrosis Foundation
     B) Park Permit Request: Lisa Maatman
9) Adjourn

Discussions/Decisions Made:
1) The Committee reviewed the minutes of August 15, 2011 and they were approved by general consent.

2) Under Communications and Correspondence, Commissioner Crowley stated that all correspondence related to the Proposed Thornwood Park Ice surface would be referred to the Park Board Meeting at 7:30 p.m.
3) Under Manager’s Reports, Lakefront Manager Holly Specht reported that the beach has closed for the year. Staff is in the process of storing all of the equipment and all of the rental boats have been stored. There have been 15 rentals of Lakeview Center during the month and the park has also been very busy. There were a  few very warm days after the beach closed for the year and the park was very busy. There have been three weddings in the park during September. In addition, a Boy Scout awards ceremony was held in the park. The YMCA overnight scheduled for the past weekend will be rescheduled because of weather. The Alliance of the Great Lakes held their annual Beach Sweep. Staff member Katy Bradford attended a surf rescue class in Indiana that taught how to deal with rough water and riptides. A total of 120 people attended Go-Green Wilmette’s “350.Org” event at the lakefront on Saturday, September 24.

Jeff Groves reported there are a large number of Sports programs currently underway. Tackle and Flag football are ongoing on Tuesday, Wednesday, Thursday and Saturday. Fall soccer has 1,559 participants enrolled which represents over 200 teams. This past weekend sports programs were cut short due to the downpours on Saturday. Lacrosse for boys and girls is also underway. The Men’s Adult Over-30 basketball league currently has 19 teams. They are playing on Sundays at the Junior High from 11 am to 9 pm. In the Performing Arts area, the Children’s Theatre Production of Mulan is in final rehearsals. The show opens on October 14th and will run for three weekends on Friday, Saturday and Sunday matinees. North Shore Theatre recently held auditions for Joseph and the Amazing Technicolor Dreamcoat which opens on November 11th. Staff met with District 39 representatives regarding their new security card system to clarify who we want to have access to the schools. They also reviewed the camp needs for 2012 and began discussions about locations and bussing. The winter brochure is online and is also being mailed this week. Registration begins for Residents on October 11th and for non-residents one week later. Superintendent Bingham added she was very pleased to see the cooperation they are receiving from the District 39 staff. They have been very accommodating and the Park District is lucky to have such a relationship. Most park districts do not have anywhere near the cooperation with their local school districts. She added that the Over-30 Men’s basketball league used to have just eight teams.

4) Superintendent Bingham reported that staff will be making recommendations for changes in the registration deadlines and late fees for soccer for next fall. Spring is a continuation of the fall program so not many changes will take place for that session. Staff will be recommending reducing the time between the end of registration and program start dates. Many people wait so long to register that it makes it difficult to get teams organized and to get the late registrants onto teams. Staff will also recommend starting the fall session later to better coincide with the opening of school.

5) Under New Business, the Committee reviewed a request from the Cystic Fibrosis Foundation to hold their fundraising walk on May 20, 2012 at Gillson Park. Staff reported that this group was easy to work with and it would be held before the opening of the beach season. After some discussion, the Committee approved the request.

 The Committee also reviewed a request from Lisa Maatman to hold a community picnic after a tree dedication for Art Rice at Thornwood Park on October 1. After some discussion, the Committee approved the request.

There being no further business, the meeting was adjourned at 7:30 p.m.

Minutes taken by Bill Lambrecht.